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Arvon Totleigh Barton Short Story Competition Terms and Conditions

1. The competition is organised by Arvon in conjunction with The Hatherleigh Festival and The Primary Times.

2. Entry to this competition is open to persons who will be aged between 7 and 18 years on 26th May 2017, who attend a state-funded school with a Devon postcode, except the children of Arvon employees or any person closely connected with the competition.  We may request proof of eligibility including age and identity. Entry will be in three age categories: ages 7 to 10 years (on 26th May 2017); 11 to 14 years (on 26th May 2017) and 15 to 18 years (on 26th May 2017).

3. Entrants must write a short story written in English that is fictional and a maximum of 500 words in length.  Entries that are over 500 words will be disqualified (please make sure before submitting). Entry is via a submission form which can be found at www.arvon.org/competition and should be emailed to totleighbarton@arvon.org.  Entrants will be asked to provide their name, gender, school and their age. If entrants are under 18, an adult (who may either be the child’s parent, guardian or teacher) will be required to approve the entry and agree to these Terms and Conditions (including Arvon’s use of the story submitted and the fictional nature of the story) on behalf of the entrant, by way of a tick-box on the form.  The personal data provided will be used for the purposes of administering the competition only and in accordance with Arvon’s privacy policy.  Arvon will use the contact details provided by the adult to send general updates as to the progress of the competition by email, and where permission has been granted, to keep teachers up to date on opportunities that Arvon might be offering teachers and schools.

4. Entry opens on Thursday 23rd February 2017 at 9.00am and closes on Friday 26th May 2017 at 5.00pm.   Please do not wait until the last minute to submit your entry as submissions received outside of this time frame will not be considered.

5. Only one story may be entered per young person, and must be solely written by them alone. Any stories written by more than one person will not be considered. If a young person enters more than one story, only the first one received will be entered.

6. Stories entered in the competition must not be an account of real events, either historical or present day. However, entrants may take inspiration from real events to create a new fictional story, including using famous public figures (e.g. David Beckham or Kate Middleton) or using historical settings (e.g. the First World War) Any questions about whether a story contradicts these Terms and Conditions should be directed to: totleighbarton@arvon.org.
As the stories will be published on the Arvon website, it is important that entrants do not include any personal details about themselves, or include details of real-life events or living persons. By agreeing to these Terms and Conditions, the entrant confirms that they have not depicted any real life events, or living persons.
The entrant’s name must not appear anywhere in the story, either in the title or body of the story; entries which do contain this information may be removed from the competition.

7. Arvon is not able to return any entries so please remember to retain a copy.

8. All entries must be the original work of the entrant and must not infringe the rights of any other party.  Arvon accepts no responsibility if entrants ignore these Terms and Conditions and entrants agree to indemnify Arvon against any claim by any third party from any breach of these Terms and Conditions.

9. Entries must not contain any unsuitable material, including that which is deemed obscene, defamatory or offensive. Entries must be suitable to be read out, published or used online by Arvon for audiences of all ages, but in particular for an audience of children.  If the story includes troubling content, Arvon may, if required, take advice from the NSPCC and may refer the Troubling Content to the relevant authorities in accordance with their safeguarding policy.

10. Copyright to entries is retained by entrants but grant Arvon the write to post the entry on their website.

11. By submitting a story the entrant agrees that Arvon may, at its sole discretion edit, adapt or abridge the entry for the purposes listed in clause 10 above.

12. For the avoidance of doubt, in the event that the entry is published online at www.arvon.org this will not be part of, or influence in any way, the judging process.

13. Entries for shortlisting will be judged on the following criteria:
– Inventiveness
– Character portrayal
– Use of Language
– Enjoyment factor

14. The first round will be judged by staff of Arvon, Totleigh Barton.  Each member of staff will receive a batch of anonymised stories, from entrants located in a different age group to read and score using the criteria in clause 13.  The eight highest-scored entries in each age group will be put through to the next round.

15. The top eight entries in each age group will be judged by: Emma Carroll (7- to 10-year-olds); Michael Morpurgo (11- to 14-year-olds) and Yemisi Turner-Blake (15- to 18-year-olds).  One winner and one runner-up will be selected in each age category.  The judges’ decisions are final.

16. All children who appear on the shortlist will be invited to the Hatherleigh Festival. Winners and runners-up will be invited to read their stories at Hatherleigh Festival on Saturday 22nd July (or to have their story read).  No travel expenses are included in the prize.  The full names of the winners and runners-up will be announced at this time, subject to parental consent.  We may request consent for pictures of these children at that time.

17.  Prizes will be awarded to the winner and runner-up of each age category.  Each winner will receive £50 in book vouchers and have their story published on the Arvon website.  The school that each winner attends will receive a workshop or talk by an Arvon tutor at a time to be agreed.  Each runner-up will receive £25 in book vouchers and have their story published on the Arvon website.

18. The parents or guardians of the top eight successful entrants in each age category will be contacted by a member of Arvon staff prior to the second round of judging.  Further proof of age, identity and eligibility may be requested at this stage.

19.  Arvon’s decision as to each stage of this competition, the top 24 (eight in each category) and the choice of winner and runner-up in each category is final.  No correspondence will be entered into.

20. Arvon reserves the right to withhold a prize or disqualify any entry that breaches any of these Terms and Conditions.

21. Arvon reserves the right to amend these Terms and Conditions or to cancel this competition at any stage, if, in its opinion, it is deemed necessary, or if circumstances beyond of its control arise.

22.  Arvon and any other organisation or person associated with this competition cannot accept any responsibility whatsoever for any non-receipt of an entry, which may result in any entry being lost or not properly recorded.  Proof of sending is not proof of receipt.

23. These Terms and Conditions are governed by the laws of England and Wales.